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DRIFTWOOD SANDS CONDOMINIUM ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
20 April 2018 Minutes
1. Call to Order/Roll Call:
The meeting was called to order by President Marcel Turner at 3:05 P.M., 20 April
2018, in the Driftwood Sands Multipurpose Recreation Room located at 2618 Gulf
Boulevard, Indian Rocks Beach, Florida.
Board members in attendance: Marcel Turner, President; Jack Berlin, Vice President;
Rod Brenton, Treasurer; Bruce Kula, Secretary; and Jeff Tomes, Director. Also in
attendance were Denise Fischer (Resource Property Management), and, via Google
Hangout, Linda Patzner (#406), and Lana Schlapkohl (#206).
2. Proof of Notice of the Meeting:
Marcel attested that notice for this meeting was posted on the condominium premises
by order of the Board of Directors in compliance with Florida Statutes.
3. Approval of Minutes for previous Board Meeting:
The Minutes of the 8 March 2018 Board of Directors meeting were incorrect in the
following respects: although the next meeting was scheduled for April 26, 2018, this was
changed to April 20 after the minutes were published to accommodate a director's
schedule; and the March 8 meeting was adjourned at 7:15 P.M., not 8:15. These
amendments were proposed by Marcel, seconded by Bruce, and passed 50 as
amended.
4. Officers' Reports:
Treasurer's Report:
Rod put forth that we needed ways to accelerate procurement of goods and services.
After discussion, the following process was agreed upon:
For purchases by Arnie up to $250, Arnie will use a standard purchase order
book. Jeff will obtain and provide a book for use.
For purchases up to $1500, a Board member will use a credit card in his name.
The Board will start with one in Marcel's name.
A motion by Jack, seconded by Rod, passed 50.
5. Committee Reports:
Discussion ensued regarding a Landscaping Committee being formed to work
with Pat Godsted, and the responsibilities of such a committee. Jack will post the
idea on the website and ask for volunteers.
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6. Unfinished Business
6A - Security
One of the four surveillance cameras is working; the Wi-Fi reach is inadequate for
the rest. Jack and Arnie continue to work through the problems.
Jeff is taking on the entry phone project. First he will try to find a source for the
electric door strike required by Accurate Electronics to repair the front lobby
entry door. If he finds no such source within two weeks, and an Enterphone 2000
can be procured for less than $5500, we will have an Enterphone 2000 system
installed by Viscount Systems. A motion by Marcel, seconded by Rod, passed 5
0.
Denise will proceed with purchase of entry door keys, obtaining the best price for
a count not to exceed 500 keys. A motion by Jeff, seconded by Jack, passed 50.
6B - Fencing
Work is complete.
6C - Fire Protection Upgrades
The project replacing the Tyco SimplexGrinnell repeater panel at a cost of $7200 is
delayed.
Denise reported that pending legislation affects the definition of a high-rise building,
and whether Driftwood Sands is one. The definition of a high-rise building was formerly
one 75 feet or higher, and Driftwood Sands, at 72 feet, was not one. A pending bill would
call a high-rise anything over 70 feet, which might mean we require special fire
equipment.
Preparation of our fire suppression system will include checking sprinklers in all units
Monday, April 30, 2018.
6D - Maintenance Issues
Hurricane Irma-related work is nearly done:
Replacement of the soffit on the gazebo is complete.
The rolling steel sheet (trash room) doors are scheduled to be installed April 23.
The balconies will be inspected next week.
Front Doors are on order.
Rod suggested that the Junction boxes on the roof be added to the maintenance
checklist for yearly inspects.
One of the jockey pumps required replacement, exposing corrosion in the discharge
piping. Coastal Service and Supply have supplied a proposal.
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6E - Elevator Modernization
This is delayed. See 6C, above.
6F - Sliding Glass Doors
We await the sliders ordered for the 08 stack, due to be installed the second week of
June
New Business
7 A- Association Website
Jack encourages use of the nascent Driftwood Sands website and asks for suggestions
for further forms to be added.
7B Comparing Orkin on Storage Room Job
Bids will be obtained from Truly Nolen and Terminix to compare to Orkin's bid for
spraying storage rooms for termites.
7C Maintenance Expense Reports
Previously discussed in the Treasurer's Report.
7D Maintenance of the Mailbox Wall
Bruce said his wife, Cynthia, will continue to maintain the roster and mailbox tags, but
she needs to be alerted when a new sale occurs. Denise said that Resource Property
Management will from now on notify the Board of Directors when they receive a
warranty deed. At that point Cynthia can correct the affected mailbox and roster.
8 Open Discussion
Rod asked for consideration of the idea that we could add a parking space to our
northwest lot by marking off the area already used by workers for their vehicles. Jack
further suggested that this space, for which there apparently is plenty of room, could be
sold to a unit owner with only one space. Bruce offered to make a sketch to help
determine the physical feasibility of the space.
The two recycling bins provided by Jack have been a great success, being used
generously and properly. Jack will provide a third and be reimbursed by the Association.
A motion by Rod, seconded by Marcel, passed 50.
Next Meeting
The next meeting of the Board of Directors is scheduled for June 1 or June 8, 2018, at
3:00 P.M., in the Driftwood Sands Multipurpose Recreation Room located at 2618 Gulf
Boulevard, Indian Rocks Beach, Florida.
Adjournment
A motion by Jeff for adjournment at 4:30 P.M., seconded by Jack, carried 50.