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Professional Development Service for Teachers
business@pdst.ie
Page 1 of 8
Online Tools for Teaching and Learning
How to use Google Drive
Google Drive is a free, web-based office suite and data storage service
offered by Google. It enables users to create online documents and edit
them collaboratively. As well as word processing, spreadsheets and
presentations, Google Drive offers a "forms" option that can be used to
generate online surveys, collate them and present the results.
"Google Apps for Education" is a package of free online tools, including
Google Drive compiled specifically for schools and colleges. It allows schools
to set up email accounts for its teachers and students, facilitates shared
calendars, shared documents and even the creation of websites that can
become class or project websites. It gives the administrator control to limit
access to emails and sites.
If you are considering setting up Google Apps for your school it is advisable
that it is done in consultation with the ICT Administrator in your school.
For the purposes of using Google Drive with your students, regular Gmail
accounts will suffice.
Tip:
Google Drive works best when using the Google Chrome browser. If
you don't already have it installed on your laptop/PC, download it now
from https://www.google.ie/. This will allow you to install other
Google Apps and access them from Google Drive in the future.
Professional Development Service for Teachers
business@pdst.ie
Page 2 of 8
Online Tools for Teaching and Learning
Step 1: Log into your email as normal
Step 2: click on Drive at the top of the page.
Professional Development Service for Teachers
business@pdst.ie
Page 3 of 8
Online Tools for Teaching and Learning
Step 3: You are now into the Google Drive dashboard.
Step 4: Creating a document from scratch is very simple. Click
the create button.
Professional Development Service for Teachers
business@pdst.ie
Page 4 of 8
Online Tools for Teaching and Learning
Step 5: You can create a document (similar to Microsoft Word),
spreadsheet (similar to Microsoft Excel), presentation (similar to
Microsoft PowerPoint), form (useful for creating tests,
evaluations, surveys), etc.
Step 6: Select Document (the steps that follow also apply for
creating a presentation or spreadsheet).
Professional Development Service for Teachers
business@pdst.ie
Page 5 of 8
Online Tools for Teaching and Learning
Step 7: To name the document click on Untitled document
Step 8: Saving your document.
There is no save button in Google Drive. All changes made are
automatically updated, so your work will never be lost.
Professional Development Service for Teachers
business@pdst.ie
Page 6 of 8
Online Tools for Teaching and Learning
Step 9: Once the document has been completed, it will be
privately owned by you. If you want to share it with your students
or other members of staff just click the "Share" button on the
top right hand corner.
Step 10:
Simply click on "Change" and
allow others to either view
or edit the document
(editing allows
collaborative/co-operative
work to take place)
You can add people by
entering their email address
(this will be easier and
quicker if you have their
email addresses already
saved in your email contacts)
Click on "Share & save" when
you're finished
Professional Development Service for Teachers
business@pdst.ie
Page 7 of 8
Online Tools for Teaching and Learning
Step 11: You can also upload your existing word
document/spreadsheets/PowerPoint Presentations that you have
already created to Google Drive from your computer or laptop
Step 12: Select the file or folder you want to upload, then click
on "Open" to attach it.
Click on the
upload icon
and select
either file or
folder from
the drop
down menu,
depending on
what you
want to
upload
Professional Development Service for Teachers
business@pdst.ie
Page 8 of 8
Online Tools for Teaching and Learning
Step 13:
Documents can be easily shared with students and/or worked on
collaboratively. Students can follow the same process to share
their homework/projects which you as the teacher can then
comment on.
For more information, click
https://www.google.com/intl/en/drive/start/features.html
Click on the document and it will open