HCFLGOV.NET







PARKS, RECREATION AND CONSERVATION
PO Box 1110, Tampa, FL 33601-1110
(813) 744-5871
BOARD OF COUNTY
COMMISSIONERS
Donna Cameron Cepeda
Harry Cohen
Ken Hagan
Pat Kemp
Gwendolyn "Gwen" Myers
Michael Owen
Joshua Wostal
COUNTY ADMINISTRATOR
Bonnie M. Wise
COUNTY ATTORNEY
Christine M. Beck
COUNTY INTERNAL AUDITOR
Peggy Caskey

ASSISTANT COUNTY ADMINISTRATOR
Dexter L. Barge




Parks, Recreation, and Conservation Advisory Board Agenda
Thursday, November 9, 2023, 12:00 PM
Lesley “Les” Miller, Jr. All People’s Community Park and Life Center




I. CALL TO ORDER - Chairman, Anthony Sanchez, District 6, called the meeting to order @ 12:04 PM.
A. A welcome to everyone
B. A thank you to Friends of the County Parks and Recreation for providing lunch today.


II. PUBLIC COMMENTS - (3 Minute limit)
 FCT/TNC board members request to discuss the ongoing investigation - Herman Arengo - Inquired if the FCT/TNC organization remains under
investigation? Rick Valdez, Director Parks, and Recreation Department reported this matter has been referred to the Legal department and is pending a
follow up meeting and the organization will receive a final advisory from the athletic section.


III. PRESENTATIONS:
A. 2023 ELAPP Annual Report - Jarryd Dalfino, Facilities and Real Estate Services provided ELAPP annual report in property categories.

Properties currently acquired

Properties currently under contract

Properties currently under negotiations

ELAPP Financial Status

Jack Berlin, Board Member District 1, made the 1st motion to approve and Bill Barrett, Board Member, District 5, made the 2nd motion to approve the report.
All Board members in favor with no objections.
ELAPP Land Acquisition - Monthly update - Forest Turbeville, Director, Conservation Environmental Land Management - Provided the monthly update and
noted the conservation easement map areas.
B.
FCT Soccer investigation - Status update - Bill Barrett, Board Member District 5 - Pending as listed above.
C.
Florida Institute for Community Services, non-profit org. - Contract lease Inquiry - Status update - Rick Valdez, Director, Parks, and Recreation, indicated
their occupancy lease has expired and the organization has vacated the building. He reported they just recently inquired on a lease availability at Timberlane
Park.
D.
Friends of the Parks, non-profit org. - Contract Agreement financial audit - Status update – Rick Valdez, Director, Parks, and Recreations. The organization
has selected the firm to complete their financial audit. Request update at next meeting.
E.
Sporting events medical staff recommendation - Donations /Sponsorship - Status Update - Scott Levinson, Board Member District 7, Reported he
communicated with a few organizations in agreement to donate funds. A pilot program is recommended to determine which sport to start first. Conversation
pursued locating additional donors and how funds could be distributed and how the process could be coordinated for best functionality. Jack Berlin, Board
Member District 1, suggests recording statistical data for future decision-making abilities.


HCFLGOV.NET








F.
RFP procedures for Field Use Agreement - Scott Levinson, Board Member District 7, Inquired on the RFB process and what’s the determination of when an
RFP is required for Field Use Agreements. Rick Valdez, Director Parks, and Recreation, agrees the Department could review the current determination process
as each Facility has individual needs and he will share the Policy with the Advisory Board. Bill Barrett, Board Member District 5, inquired of 501-3 C
organization with their status revoked. Eileen Hernandez, Staff Parks Recreation Department, reported the organizations with revoked status should not have
ability to reform a new entity name, though this has occurred. Organizations selected should be scrutinized before selected with no compromise to compliance
of requirements. It has been problematic for the County to provide compliance follow up, due to a multitude of discrepancies and staffing deficiencies.
G.
Field naming - Proposal for FISH HAWK SPORTS COMPLEX - Rick Valdez, Director Parks, and Recreation Department. Proposed the field naming in Honor
of Jeff Miller, a former Parks Department employee, with honorable mention of his community sports engagement and recognition of his personal attributes.
Scott Levinson, Board Member, District 7, made the 1st motion to approve and Jack Berlin made the 2nd motion to approve. All Board members were in favor
with no objections.
H. Discussion of payments to TBU from the Colts at Ed Radice Park - Bill Barrett, Board Member, District 5, Discussion pursued the recent financial records
request and noncompliance of the Field Use Agreement discovery. Mr. Barrett recommends the Field Use Agreement, and the SOP language is reviewed for
the determination of the vital and manageable components needed and potentially have the requirements streamlined for an enhanced and efficient
operation. Aileen Hernandez - Parks Department Staff, identified the historical discrepancies hindering the compliance audits and identified the positive
progression and improvement in the process. She concurs, the Field Use Agreement requirements need to be evaluated. Scott Levinson, Board Member
District 7, request a reset of the organization investigations and have a start over for all organizations to compliance in an equitable manner. Bill Barrett,
Board Member District 5, reiterated his recommendation of a re-evaluation the Field Use Agreement and SOP contract language and requirement. He
Indicated it is the responsibility of the Parks Advisory Board to provide an oversite of the Department requirement and therefore give a recommendation to
the BOCC for approval. Anthony Sanchez, Board Chairman District 6, proposed a special meeting for decision making , Jack Berlin objected and interjected a
method to start at the department level and next level the County Legal Department, prior to the Parks Advisory Board review. Scott Levinson, Board Member,
District 7, made a recommendation to have the Department make a reset on any current investigations and have the Field Use Agreement re-evaluated. All
agreed a special meeting for discussion is required. Rick Valdez, Director Parks, and Recreation listed all County Departmental levels needed and concurred
with the decision to re-evaluate.

IV.
NEXT MEETING DATE - Determine if December 14, 2023, meeting is required. Board members discussed and Chairman announced the Board compliance
with 8 annual meeting requirements and the December 2023 meeting is not required. No Board member votes or objections.

V.
BOARD ACTION
A. Approve September 21, 2023, meeting minutes - Nathan Genarra, Board Member District 2, made the 1st motion to approve and Scott Levinson, Board
Member, District 7 made the 2nd motion to approve. All Members in favor with no objections.
B. Provide direction to the Board Secretary to prepare a letter, signed by the Board Chairman, extending an invitation to the County Administrator to meet
with the Parks Advisory Board, in accordance with Parks Board By-Laws Article VIII Section L. All Board members approved and agreed this action will take
place after January 2024 when the new Chairman is elected for the year 2024. All Board members agree this invite should occur annually when the new
Chairman is elected.
C.
Chairman proposal of the 2024 Parks Advisory Board meeting dates. All Board Members concurred with the proposed 2024 meeting dates.

VI.
BOARD MEMBER COMMENTS

Bill Barrett, Board Member District 5, requested the Parks Department contact Mr. Coleo, regarding an inquiry of donation or sponsorship.

VII.
COMMUNICATIONS, ACTIVITIES, OR STAFF MEMBER COMMENTS
 Augie Valdez - FTC/TNC Sports Organization member - Requested it is on record his organization was not in default of the Field Use Agreement Contract
though there may be a reset of all investigations.

VIII.
ADJOURNMENT - Chairman adjourned the meeting at 1:48 PM